Great people make great business and here at blu-3 we want to be an employer of choice. We want to employ the best, be the very best and deliver excellence at all times.
This role is a 1-year FTC Maternity Cover based between our Kent and London Offices for the current Executive Assistant. This role requires someone who can hit the ground running, has initiative, individual awareness and influence together with excellent communication, negotiation, planning and organisational capabilities. The individual needs to be confident and tenacious in ensuring all requirements of the team are met in a timely and efficient manner.
What you’ll be doing
- Diary management, planning and organising the activities of the CCO & CDO. Understanding the business priorities to manage the diaries ensuring effective and efficient use of time
- Email management, process incoming e-mails, taking action/responding where appropriate, sorting/filing remaining emails to allow ease of access
- Co-ordinate travel arrangements, both domestic and international
- Arrange, facilitate and attend, where applicable, internal/external meetings on behalf of the CCO, CDO and senior leadership team
- Prepare memos, correspondence, spreadsheets, reports and presentations
- Support with meeting actions
- Assist with the review and processing of legal documentation
- Support the CCO & CDO to oversee the operations of the company
- Organise and maintain manual filing and create electronic files on internal systems
- Manage internal and external calls
- Assist with business development and client relationship management
- Events management, assist the corporate support team and attend, where applicable, internal/external events
- Complete timesheets and expenses claims
- Minute taking
- Provide support to the corporate support team to ensure the smooth running of the department, as required
- Any other reasonable requests as required by management
What we can offer you
- Attractive salary
- Healthcare scheme
- EAP
- Modern, spacious offices with access to our onsite gym
- 24 days holidays plus bank holidays increasing with length of service
- Holiday purchasing scheme
- Regular social activities
What we’re looking for
- A minimum of 5 years’ experience at an executive level and a proven record of excellent EA/PA skills
- Have advanced computer skills and in-depth knowledge of relevant software such as MS Office Suite and ideally Adobe packages.
- Have the ability to judge a context, make connections and build relationships
- Be an excellent communicator and influencer with the ability to form networks at all levels
- Have superb organisational and administration skills
- Be confident when working under pressure, while maintaining a sense of humour
- Be self-motivated and able to work independently, with the ability to manage projects concurrently
- Have a knowledge of standard office administrative practices and procedures
- Be able to be discreet and maintain confidentiality
- Flexibility to travel to alternative UK offices and sites, as required
We believe in embracing difference and we are committed to building an including and diverse workforce. We know that our diversity creates successful teams and delivers success, meaning all applicants will be treated fairly without regard to race, religion, sex, nationality, age, physical or mental disability, sexual orientation, marital status, gender identity and expression.